We turn your board meeting recordings into Florida-compliant minutes and records — so you never miss a deadline or fail an inspection.
The January 1, 2026 website deadline for condos with 25+ units has passed. HB 1021 now carries criminal penalties for record-keeping failures — including misdemeanor and felony charges. If your association isn't fully compliant, the risk is real.
You run the meetings. We format everything that comes after — ready to post and inspection-compliant.
Send us your board meeting recording. We deliver professionally formatted, Florida-compliant draft minutes ready for board review and approval within the 30-day posting window required by HB 913.
Under HB 1021 §718.111(12)(c)(1)(b), when an owner requests records, your association must provide a checklist of all records made available — and all records NOT made available. We create those templates.
Properly formatted notice and agenda templates, including quarterly meeting formats (mandatory for 10+ unit associations under HB 1021) that meet Chapter 718 requirements.
Clean, readable budget documents and financial summaries formatted for posting to your association website, including proper formatting for reserve disclosures under current SIRS requirements.
HB 913 allows video conference meetings — but requires recordings be kept as official records. We process those recordings into properly formatted draft minutes.
When Florida condo law changes, we update your document templates so you stay current. Your association never falls behind on new formatting requirements.
HB 1021 (2024) and HB 913 (2025) created sweeping new obligations for condo associations. Here's what your board needs to know.
As of January 1, 2026, associations with 25 or more units must maintain a website or app with downloadable official records — down from the previous 150-unit threshold.
Associations must update their website within 30 days of any change to required records. The last 12 months of approved board minutes must be posted and accessible.
When any unit owner requests to inspect records, the association must simultaneously provide a checklist of all records made available AND all records not made available. This checklist must be retained for 7 years and creates a legal presumption of compliance.
Associations with more than 10 units must hold board meetings at least once per quarter. Each agenda must include an opportunity for owners to ask questions about construction projects, revenues, expenditures, and other issues. This is a statutory right — it cannot be shut down by the chair.
Directors must complete a 4-hour educational course covering elections, financial literacy, recordkeeping, milestone inspections, and SIRS. Directors can no longer simply sign a written certification form. New directors must complete this within 90 days of election or appointment.
Associations may conduct meetings by video conference, but recordings must be maintained as official records. Notice must include a hyperlink, call-in number, and physical location within 15 miles. Board members on video may vote, but their presence may not count toward a quorum.
HB 1021 turned record-keeping failures into criminal offenses. These aren't hypothetical — they're in the statute right now.
Willfully and knowingly refusing to release or produce association records with the intent to avoid detection, arrest, trial, or punishment for a crime. Person must be removed from office.
Knowingly or intentionally defacing, destroying, or failing to create or maintain required accounting records with intent to cause harm. Subject to civil penalty and mandatory removal from office.
Knowingly, willfully, and repeatedly (2+ times in 12 months) violating requirements for owner inspection of official records. Must be removed from office.
If an owner submits a written request and the association fails to provide records within 10 business days, fines up to $50/day may apply. The failure creates a legal presumption of willful non-compliance.
Every plan starts with a free first set of meeting minutes — no commitment required.
Free guides to help your association stay ahead of Florida's condo requirements.
What associations with 25+ units must post online, the new checklist requirement, criminal penalties, and the deadlines you can't afford to miss.
Read moreA plain-English breakdown of every new requirement under HB 913 — from 30-day posting rules to video conference recordings to SIRS extensions.
Read moreThe real consequences of non-compliance — from daily fines to criminal charges to personal liability for board members under §718.111.
Read moreCommon questions from board members and property managers.
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